Board
of Trustees
Church
Social Hall,
Those present:
Elizabeth Breeden Brian Haluska Josie
Loyd
Sally Taylor Mark Usry Mary
Beth Wiley
David Takahashi Morris Leslie Takahashi Morris Leia
Durland-Jones
Board
of Trustees Focus for 2005-2006
§
Develop and implement a shared vision for growth and
facilities management
§
Improve board meeting management to increase efficiency,
effectiveness and transparency
§
Refine and empower governance including council system,
task forces and committees to delegate board responsibilities
§
Foster a sense of membership as stewardship to increase
participation
§
Ensure stronger financial infrastructure
B.
Check-in
– As part of the check-in David and Leslie thanked the Board and particularly
Shelly, Elizabeth B. and Mary Beth for all their work on the installation for
the co-ministry.
A. Review of agenda was accepted by
the Board.
B. Minutes from
III. Consent
Agenda – The consent agenda was accepted in its entirety with the addition
of the words in bold below in ‘D’.
A. Moved that TJMC-UU accept the
gift of a podium from Liz Benzinger and that a letter of thanks acknowledge the
gift. Mark will prepare a
thank you note.
B. Moved that three parking spaces
in front of Summit House be marked as Sunday morning handicapped parking
spaces.
C. Move
that the job description for the Aesthetics Committee be amended so that its
members are not board appointed but do have a 3-year renewable term.
D.
Moved
that TJMC-UU Board appoint Sandra Brooks (if she accepts) and Dave
Stoner to serve on the Facilities Development Comittee.
IV. New
Business
A. Governance – The Board
approved a final version of the charge which is attached.
B. Review of board liaison position to Molly
Michie Preschool – The Board agreed that more discussion was needed on this
issue. Sally and Elizabeth B.
will accept names of those to serve on a task force to explore issues related
to the pre-school and will bring a charge for the task force to the November
Board meeting for discussion and approval. But in the interim Sally will continue to serve as
the liaison with the following two responsibilities: (1) Listen to queries and maintain communication link about the
operational nitty-gritty (fixing light bulbs, floor waxing, scheduling, etc.
between the church and the pre-school; and, (2) Attempt to reestablish more
connections and understanding between the church and the pre-school.
C. Discussion on church
leadership/involvement in rededication of the marriage rights banner. The Board approved a recommendation by the
GSA that a rededication of the marriage rights banner would be appropriate
(after a new one was placed on the church after the original was removed by
vandals). The date for the rededication is November 13. The GSA will lead the
dedication.
D. Discussion on how to explore incorporation
of the full congregation in decision making – proxy voting, timing of congregational
meetings, when to provide childcare, etc. The Board set a date of February 19
for a conversation on proxy voting. A leader for that discussion was not
determined. Mark volunteered
to contact a friend for suggestions on an appropriate cost for trained teachers
who could lead activities for children of the church during congregational
meetings.
V. Old
Business/Reports
A. Review
of Long Range Planning Committee/Facilities Development Committee charges
(Dave, Elizabeth, Josie, Mary Beth, Mark). The final version of the committee
charges was approved and Josie
offered to prepare the final version and distribute to the board. See attached.
B. Report
on progress on management of U-House Plan (Dave, Mark, Ruth). The task force
reported that it had not yet met, but planned to do so and have a report ready
by the next meeting of the board.
C. Treasurer’s
Report (5 minutes)
D. Review/feedback
on Congregational Meeting – A $25,000 anonymous gift has been given to the church
for use toward facilities as a lead gift for the capital campaign. Pledges are
below where they should be, but expenses are below where they should be as
well, no worries at this time.
E. Nominations
for the Connie Cheatham Award were requested and that they be sent to Sally.
F. The
Board voted to review all committee and task-force members and chairpersons
appointed by the Board in April of each year. (There was no one placed in
charge of this.)
VI.
Questions pertaining to received reports –
no questions were asked.
A.
Co-Ministers
Report
B.
President’s
Report
C.
VP
Administration
D.
DRE
Report
VII.
Check-in
process, observations: Comments made included: the need to be clear when
asking for Board input and what input was expected, to do more ‘once around the
circle’ on major issues to ensure input from all; concern about the large
number of board members missing; the need to clarify who gets hard copy and who
gets electronic version of materials for the meeting and finally, in the
interim who gives ‘permission’ to Mollie Michie Preschool for improvements?
VIII.
Adjourn
Next Executive Committee meeting: Tuesday, October 25, 2005, 7-8p.m., church
Next Board of Trustees meeting: Wed., November 9, 2005, Social
Hall, 7:00p.m.
-----------------------------------------------------------------------------------------------
Tentative Agenda Items for Future Board Meetings:
November Meeting:
Space use data, policy and potential fees - Ruth
Capital Campaign Committee
Charge - ??
How to convert visitors
into new members - ??
Report on management of U-House – David, Ruth and Mark
Report on Mollie Michie
Pre-School Task Force charge – Sally and
Elizabeth B.
December Meeting:
Budget review