Board of Trustees

Thursday, September 14, 2006 Agenda

Church Social Hall, 7:00p.m.

Elizabeth Breeden Shelly Canterbury Brian Haluska

Bob Kiefer Nick Laiacona Josie Loyd

Johan Madson Pam Philips Dorothy Schafer

Dave Stoner Sally Taylor David Takahashi Morris

Leslie Takahashi Morris Leia Durland-Jones

Thomas Jefferson Memorial Church is a church of the liberal tradition rooted in the heritage of Unitarian Universalism and dedicated to the belief that in every individual there are extraordinary possibilities.

We are committed to the individual and collective pursuit of spiritual growth, social justice, and life-long religious education and understanding.

We foster an open and free community in which we share our gifts, care for one another, and honor our differences.

We seek to have a lasting influence on local, national and global programs that promote equity and end oppression.

Set Up – Dave

I. Welcoming Activities (7:00 p.m.)

A. Devotions – Dave

B. Check-in

II. Discussion Item. (7:20 p.m.) (15 minutes)

Leadership Retreat Follow Up to discuss issues that arose at the leadership retreat and decide which require follow-up action.

III. Opening Meeting (7:35 p.m.) (10 minutes)

A. Review of agenda

B. Minutes from August 10, 2006 board meeting

IV. Consent Agenda (7:45 p.m.) (5 minutes)

A. Endowment committee candidate approval—Stephanie Lowenhaupt

B. Health Insurance for Staff

IV. New Business (7:50 p.m.) (30 minutes)

A. Treasurer’s Report [Shelly]

B. Task force on accessibility—[Pam]

C. Selection of candidates for the DRE relations committee [Leia]

D. Health Insurance for Music Director—by what mechanism and at what amount will we adequately fund []Bob]

E. Long Range Planning Committee [Sally]—7 people serving 2 year terms with Burnie Davis (co-chair), Karen Michie (co-chair), and Mary Beth Wiley. Their terms will be up in 2007. (The committee requires two board members.)

F. The board will go into executive session to receive a report from the Personnel Committee on the evaluations of staff. [Bob]

Break – Dave (8:20 p.m.) (10 minutes)

V. Old Business (8:30 p.m.) (25 minutes)

A. Congregational meeting review-sign in process for meetings requiring secret ballots. What was the process, what was the experience this time, is there some way we could do it better?

B. JUUST cause consultancy. Leslie, David T-M, and Josie give a recap on what’s gone on so far and lead discussion about what the consultancy will entail. Also, the board role in the process will be defined and we’ll identify board members who want to be involved in spearheading the process.

VI. Questions and motion to approve received reports (8:50 p.m.) (5 minutes)

A. Co-Ministers Report

B. President’s Report

C. VP Administration

D. VP Programs

E. DRE Report

F. Secretary’s report on membership: 450

G. Long Range Planning Committee Report

H. Governance task force Report

VII. Check-in process observations (8:55 p.m.) (5 minutes)

[Was the work that we did tonight vision work?]

VIII. Adjourn (9:00 p.m.)

Next Executive Committee meeting: Thursday, September 28, 7p.m.-8p.m.

Next Board of Trustees meeting: Thur., October 12, 2006, Social Hall, 7:00p.m.

-----------------------------------------------------------------------------------------------

Tentative Agenda Items for Future Board Meetings:

October 2006 Meeting

Board role in canvass-invite canvass committee. Committee on Ministry – survey results, safe congregation.

November 2006 Meeting

All church holiday party-board role? Molly Michie contract discussion

December 2006 Meeting

Service of the living tradition-board role? Molly Michie contract approval

January 2007 Meeting

U House rent consideration for ’06-’07, finance/board budget planning meeting 2/3-board role?

February 2007 Meeting

Theme for canvass, anti-racism conference 3/2-4, mountain leadership training, canvass kick-off events-board role?, TJMC book sale 3/16-17-board role?

March 2007 Meeting

Planning for leadership retreat, canvass report, second finance/board budget planning meeting 4/21

April 2007 Meeting

Positions to be filled on the board and on board appointed committees, leadership retreat, canvass update, congregational meeting planning, preliminary budget review, elder dinner 5/15-board role?

May 2007 Meeting

Review of committee chairs and board appointed committees list, farewell to departing board members, budget review, congregational meeting, General Assembly planning, board and leadership retreat, volunteer recognition celebration 6/3-board role, church picnic 6/24-board role, personnel committee report on staff evaluations.

June 2007 Meeting

Welcome of new members, 2006-2007 budget review, congregational meeting review, General Assembly planning

July 2007 Meeting

Treasurer’s report, board retreat planning

August 2007

Personnel committee report on staff evaluations, board retreat planning