Board
of Trustees
Thursday,
June 8, 2006 Agenda
Church
Social Hall, 7:00p.m.
Elizabeth Breeden Shelly
Canterbury Brian Haluska
Bob Kiefer Nick
Laiacona Josie Loyd
Johan Madson Pam Philips Dorothy Schafer
Dave Stoner Sally
Taylor David Takahashi Morris
Leslie Takahashi Morris Leia Durland-Jones
Board
of Trustees Focus for 2005-2006 (to be updated at the 2006 fall board
retreat)
§
Develop and implement a shared vision for growth and
facilities management
§
Improve board meeting management to increase efficiency,
effectiveness and transparency
§
Refine and empower governance including council system,
task forces and committees to delegate board responsibilities
§
Foster a sense of membership as stewardship to increase
participation
§
Ensure stronger financial infrastructure
B.
Welcome
to new members and check-in
A. Review of agenda
B. Minutes from May 11, 2006 board
meeting
III.
Consent Agenda (7:30 p.m.) (5 minutes)
A.
Approval of Finance Committee’s proposal for access to financial
information
B.
Approval of delegates to GA: Jean Shepard, Josie
and Doug Loyd, Catherine Derecki, Barbara Beach, Garner, David and Leslie
Takahashi Morris
C.
Approve disbanding facilities task force due to
completion of original charge
D.
Approval of music’s use of Abrahamse’s funds
E.
Approval of Sally as board liaison to the Molly
Michie task force and Josie Loyd as liaison to the communications committee.
F.
Approval of finance committee’s recommendations for funding
repairs of Summit House
IV.
New Business (7:35 p.m.) (20 minutes)
A. Treasurer’s Report
B. Church coverage while ministers and president are attending GA 6/21-6/26
C. Snack list sign up
D. Discussion congregational meeting review – how to incorporate presentation of more information and facilitation of more discussion. Next congregational meeting set for August 27, 11:15 a.m.
E. Selection of new members for the committee on ministry
V.
Old Business (8:05 p.m.) (20 minutes)
A. Discussion
re: formation of a task force to look into accessibility issues in the church
B. Suggestions
for endowment committee members
C. Discussion
on support for pursuing JUUST change project and funding options
D. Board
and leadership retreat
VI.
Questions and motion to approve received
reports (8:25 p.m.) (10 minutes)
A.
Co-Ministers
Report
B.
President’s
Report
C.
VP
Administration
D.
VP
Programs
E.
DRE
Report
F.
Secretary’s
report on membership: _____
G.
H.
Governance
Task Force Report
I.
Summit
House report
VII.
Check-in
process observations (8:35 p.m.) (10 minutes)
VIII.
Adjourn (8:45 p.m.)
Next Executive Committee meeting: Thursday,
June 22, 7:00 p.m., church
Next Board of Trustees meeting: Thur., July 13, 2006, Social
Hall, 7:00p.m.
-----------------------------------------------------------------------------------------------
Tentative
Agenda Items for Future Board Meetings:
July Meeting
Update on Summit House repairs, neighborhood/parking initiative, survey results and safe congregation discussion-ministerial committee, review of charges for committee on ministry and DRE relations committee, church yard sale (8/19), RE teacher training 8/26-board rep to drop in and say thanks, Balloon Sunday 8/27-board role? Congregatioal meeting agenda, Molly Michie
August Meeting
Staff evaluation reports-personnel committee, board retreat preliminary planning, congregational meeting agenda, update on Summit House repairs, selection of members for committee on ministry and DRE relations committee, activities fair 9/17-board role?, GSA opposition to the Marriage Amendment activities 9/23-board role?, fall fellowship day 9/30-board role?
September Meeting
Board role in membership-invite membership, congregational meeting review, auction 10/21-board role?, RE Halloween party 10/28-board role?
October Meeting
Board role in canvass-invite canvass committee
November Meeting
All church holiday party-board role? Molly Michie contract discussion
December Meeting
Service of the living tradition-board role? Molly Michie contract approval
January Meeting
U House rent consideration for ’06-’07, finance/board budget planning meeting 2/3-board role?
February Meeting
Theme for canvass, anti-racism conference 3/2-4, mountain leadership training, canvass kick-off events-board role?, TJMC book sale 3/16-17-board role?
March Meeting
Planning for leadership retreat, canvass report, second finance/board budget planning meeting 4/21
April Meeting
Positions to be filled on the board and on board appointed committees, leadership retreat, canvass update, congregational meeting planning, preliminary budget review, elder dinner 5/15-board role?
May Meeting
Review of committee chairs and board appointed committees list, farewell to departing board members, budget review, congregational meeting, General Assemble planning, board and leadership retreat, volunteer recognition celebration 6/3-board role, church picnic 6/24-board role.